Why you should monitor time and attendance – even if your staff are salaried

Megan Lipscombe

Megan Lipscombe

Marketing Lead

Many of us associate monitoring staff time and attendance with non-salaried staff, to ensure they’re paid correctly for the hours they’ve worked. But what about those on an annual salary? Why bother tracking their time if it doesn’t affect their pay? 

Here are 3 key reasons why you should track time and attendance for everyone; not just the employees who are paid hourly.

Proof of presence

Whether your employees earn a salary or a wage, you need to know who is on site at any given time, in case of an emergency. If you keep track of when staff clock in and out, you can easily access this information if necessary.

With Rotaready your employees can effortlessly clock in and out based on their location, using their mobile device. So you can see exactly who’s clocked in, at any given moment. 

Completeness of data to inform future forecasting

If you don’t have all employees clocking in, then you won’t have a complete picture of the total hours actually being worked across the team. By tracking exactly how many staff work each day and for how long, regardless of whether they are salaried or hourly workers, you can accurately inform future staff schedules.

Let’s consider a very simple example. You schedule for 500 labour hours a week in the first week after lockdown 1.0, but it transpires that you’re much busier than expected and end up using 1,000 labour hours. If this carried on consistently in the following weeks, you might want to look at adjusting your staff rota inline with this for when you reopen after lockdown 2.0. Without keeping track of all staff time you can’t use this data to reliably inform future staff schedules. Scheduling more people to work in busier periods and less in quieter ones, will allow you to both optimise your wage costs and improve business efficiency as a result.

This is what Rotaready’s demand forecasting feature enables you to do, but in a far more advanced way. By analysing your data, be it historical revenues, the weather, reservations, footfall or events; Rotaready can give you an accurate prediction of future demand. You can then use this to automatically build staff rotas that align to those predictions. 

Comparing contractual hours with worked hours 

Keeping track of everyone’s hours allows you to easily check if your team has worked the hours they are contractually obliged to work, and calculate any overtime payments where appropriate. You can also keep track of total hours worked to ensure you are always compliant with the working time regulations.

Rotaready has several different ways of automatically identifying overtime, based on your organisation’s rules and settings. It could be that someone who’s paid hourly works over and above their contractual hours. Perhaps someone works past a certain time of day and receives a higher hourly rate, like double-time. Or it could be that someone salaried is asked to work on one of their days off. Either way, Rotaready automatically factors overtime payments into live labour cost calculations and when downstreaming to payroll. There are plenty of controls in place for managers to approve or reject overtime accordingly, too.

And that’s a wrap…

Time and attendance is about more than just paying your staff correctly for the hours they’ve worked. Monitoring staff time across the board will save you heaps of admin time and give you the insight you need to staff rotas that are perfectly aligned with demand. 

For more information on how Rotaready can help you easily monitor staff time, ensure your staff are always paid correctly and enable you to build staff rotas that cater perfectly for future demand then email us at team@rotaready.com or drop us a message via the live chat below.

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